Job Description
FINANCE & ADMINISTRATIVE COORDINATOR (PART-TIME)
The Finance and Administration Coordinator is a key administrative position that will support the day-to-day operations of a fast-paced, team oriented organization. Working closely with the Associate Director, this position will support all aspects of office management. The ideal candidate is a flexible, happy, detail-driven and self-directed professional with administrative skills and a commitment to learning and growth.
Reports to: Associate Director
Hire Type: Part-Time Employee
Benefits: Not eligible for benefits
Compensation: $30,000 salaried (20 hours a week; flexible schedule negotiable)
Location: All work must be performed during business hours in our office in Downtown Oakland, California
Responsibilities
- Client Management Systems: Own the details. Maintain data in client management system. Maintain marketing and communication lists. Prepare monthly membership reports to support organizational strategy. (10 hours/week)
- Financial Administration: Keep us running. Process accounts receivable and payable reports. Address billing issues. Coordinate with vendors and service providers. (3 hours/week)
- Assist with Conference Planning: Set the stage. Assist with logistics for 2-3 major conferences a year, including registration, preparation of materials, and ordering supplies. (4 hours/week)
- Office Management and Administrative Assistance: Run the joint. Maintain office systems, handle filing, answer phones, order supplies, manage the conference room and set-up for meetings. Be on top of staff needs. Take pride in keeping our beautiful office healthy and happy. (3 hours/week)
Essential Skills
- Reliable, fun-loving attitude and the ability to work in a small team environment (7 staff in the Ca. Office, 3 in the NY office).
- High standards for accuracy, organization and attention to detail.
- Ability to multi-task and coordinate work with multiple team members.
- Clear, efficient written and oral communication ability.
- Ability to perform under pressure, with patience and a sense of humor.
- Extensive experience and competency with Microsoft Outlook, Word, Excel, PowerPoint.
- Interest in developing or increasing competency with CMS, financial accounting and list management systems.
- Excitement and dedication to our mission.
- A high level of discretion for both professional and personal affairs.
Other Desired Skills
- College degree in non-profit management, small business, communications, or experience equivalent preferred.
- Prior experience in an administrative role in a professional office setting preferred.
- Familiarity with accounting terminology, non-profit financial statements and QuickBooks desired - we will train motivated candidates.
- Experience with client management systems a plus, including NEON CMS.
- Experience with Asana program management program a plus.
- Ability to troubleshoot minor hardware and software issues a plus.
To Apply
Email a cover letter, resume and three references to Ryan Hill, Associate Director: execadmin@confluencephilanthropy.org with the subject line “Finance and Admin Associate”.
Confluence Philanthropy actively encourages early-career professionals of color to apply. Position open until filled.
